Beginning of a semester/quarter

List the projects you are working on or will be working in the near future in the database. Give each project a priority (1st, 2nd, 3rd, medium, low priority) and categorize them into types of projects (research, phd, career development, service, etc.). Determine what you would like to accomplish for each project during upcoming semesters.
Once you have listed your projects, then go to the Seasonal plan page. Here you will examine the semester goal for each project and break up the goal in doable tasks. Tasks should be on a weekly scale (something that might take you 1 or 2 weeks to finish). Try to make the goals as close one week in duration as possible.
Once you have listed the intermediate tasks necessary to achieve your goal, place them in the timeline and adjust the time you think it will take you to complete each task. If a task takes more than 2-3 weeks, consider breaking it down into a smaller task.

Beginning of a week

Go back to your task list (Seasonal plan) and update the tasks that been done or readjust (if necessary) the timeline for task have been delayed or taking longer than expected.
Then go to the dashboard (Writing planner), look at the task list for the current week, and plan what you will work on each day in the goal column of the Daily Writing Plan.

Go to the dashboard (Writing planner), and try to complete the goal you set out for that day (Goal column of daily planner).
At the end of your work day, log the writing you have done in the log column of Daily Writing Plan. Hopefully, this will be related to your goal. But if it isn’t (e.g., writing for another project you were more motivated to work on), add it anyway. Avoid adding admin related writing (e.g., emails).
Add a checkmark if you wrote today. (Note: You can make this checkmark into whatever is more motivating. For example, if it’s more motivating to just check it only if you accomplished your goal rather than just writing, do it!)

If you have trouble getting started, put a 5 min timer (or even a 1 minute) and try to work on writing for that amount of time. Once the 5 minutes are up, you are free to continue (or stop if things really aren’t flowing).
In general, if you have trouble getting started on something, lower the bar as much as possible in order to start working on it. Once you have more momentum, it will be easier to go above that minimum.